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Scholarly Journal Publishing

Resources for journal editors whose journals are hosted by the University of Calgary.

OJS 3.3 Upgrade

UCalgary upgraded to this version in December 2021. 

OJS 3.3 has very similar functionality to the previous version of OJS. For journal managers and editors, learning OJS 3.3 should be a relatively smooth transition, but will require some adjustment and study of new features. For more details about each of these new features please read through the PKP OJS learning OJS 3.3 visual guide documentation.

New features include:

  • Dashboard Menu

    • Journal Managers, Editors, Reviewers, Authors, and others who log in may notice a change in the main navigation menu on the left side. In 3.3, only users in roles who have access to the Settings menus (Journal Managers and Editors) will see the left-hand navigation menu. There are also additional menu links for Issues, Announcements, and Payments, and some of the menu links have moved. Users in other roles will not see the menu because they can only access the Submissions part of the menu.

  • Uploading Submission Files

    • During submission, Authors can upload multiple files at once as well as drag-and-drop files. They are no longer asked to enter metadata such as a description, license, etc. This information can be entered during the workflow, where the old file upload wizard is still in use. You can find further instructions in the Authoring chapter.

  • Submission Filters

    • All Active and Archived submissions can now be filtered by assigned issue and assigned Editor. Only Journal Managers can filter by assigned Editor. You can find further instructions in the Editorial Workflow chapter.

  • Reverse a Declined Decision

    • A new editorial action allows Editors to reverse a declined decision in the submission and review stages. After a declined decision is reverted, the submission is restored to its previous stage and review round if active. You can find further instructions in the Editorial Workflow chapter.

  • Delete Only Declined Submissions

    • Only declined submissions can be deleted from the submissions list. You can find further instructions in the Editorial Workflow chapter

  • Review Terminology

    • In previous versions of OJS, the review types were “Double Blind,” “Blind,” and “Open.” In OJS 3.3 these have been changed to “Anonymous Reviewer/Anonymous Author,” “Anonymous Reviewer/Disclosed Author,” and “Open.”

  • Disable Submissions

    • Journal Managers and Editors can configure the Workflow Settings to disable all submissions for a journal. This can be used by journals that are no longer accepting new content. You can find further instructions in the Journal Settings chapter.

  • Notify Users

    • OJS 3.3 has a much-requested feature to notify, or send a message, to all users in a role. See the Users and Roles chapter for more details.

  • Filter Email Templates by Workflow State

    • When managing and editing email templates under Workflow Settings > Email, Journal Managers and Editors can filter the email templates by workflow stage. You can find further instructions in the Workflow Settings chapter.

  • Accessibility

    • In 2019 OJS was audited for accessibility for people who use assistive technology. All of the changes that were recommended by the audit have been implemented in OJS 3.3, including an accessible Default Theme and custom blocks now requiring a title. More information about custom blocks is in the Website Settings chapter.

  • Multilingual Journals

    • OJS 3.3 has a number of new features that improve usage for journals working and/or publishing in multiple languages.


General Training Resources

  • Learning OJS 3: A visual, step by step guide to managing a journal with Open Journal Systems 3. Very comprehensive.

More Specific Training Resources

  • Getting Found, Staying Found: This guide helps journal teams ensure that their journal is discoverable and helps build a wider audience.
  • GDPR Guide: Advice for OJS users on how to approach the EU General Data Protection Regulation (GDPR).
  • CrossRef and DOIs: Assistance with the DOI and Crossref Plugins.

Guides for System Administrators and Web Developers