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Research Data Management

General information on research data management at the University of Calgary

Scenario 1: I need to share my data in order to comply with journal publisher and/or research funder data sharing policies.

  • Dataverse is a recognized digital repository platform that can help you to meet journal publisher and funder policies. PRISM Data is the University of Calgary's local Dataverse. 
  • You can deposit your data at any time prior to journal publication→ PRISM Data allows for you to create a DOI for your data, provide a publisher with a private link to your data, embargo access until you are ready to share your data publicly, and modify metadata as needed to add in publication metadata.

Scenario 2: I would like to share my data for discovery and possible use beyond my research team.

  • PRISM Data allows for you to easily describe, deposit and share your data 
  • The DOI assigned to your data is a persistent and unique identifier that promotes both discoverability and sharing of your data
  • Your data are automatically indexed in major search engines as well as other discovery platforms, such as Google Dataset Search and the Federated Research Data Repository (FRDR)!

Scenario 3: I would like to track the use of my data by others.

  • PRISM Data automatically tracks metrics such as the number of views and downloads of your data 
  • PRISM Data allows you to create a guestbook that collects information about who is downloading your data. You can decide to collect account information (e.g., name, affiliation, role) as well as create optional custom questions  
  • You are able to download information collected within guestbooks to store and use outside of PRISM Data
  • PRISM Data automatically generates citations for your data which then allow for you to see how your data are being used

Scenario 4: I would like to share my data through mediated access.

  • PRISM Data allows you to set restrictions on file access - from open access to restricted and mediated access
  • You may allow users to request access to your restricted files by enabling the “Request Access” feature
  • PRISM Data allows for you to create a custom ‘Terms of Use’ which can communicate end user obligations, as well as to provide applicable information related to mediated access processes. 


What does PRISM Data NOT do?  

  • Archive/preservation limitations
    • PRISM Data is designed for data sharing, but may be limited in its long-term preservation capabilities. If you need to preserve data for the long term, please contact research.data@ucalgary.ca to discuss your needs.
    • It is always recommended to keep copies of your data in multiple places and have full metadata for your files.
  • Data magnitude - quantity and size of files
    • PRISM Data currently allows a maximum of 3GB per file for unmediated deposit
    • A zip file uploaded to Dataverse can currently contain a maximum of 1000 files
  • Limited previewers and file streaming
    • Files in PRISM Data generally need to be downloaded to be viewed. Depending on your local instance you may be able to view tabular files, but other files need to be downloaded
    • PRISM Data does not support streaming; audiovisual files need to be downloaded to be used.